Build the schedule. Staff clock in against it. Payroll runs off those hours. It's all one employee record, not three tools you keep in sync by hand.
A drag-and-drop schedule builder with the coverage tools a facility actually needs, on the same record as everything else.
A schedule built in a spreadsheet is a schedule nobody trusts, because nobody's sure it's the current version.
Build shifts on a real time grid with day, week, two-week, and month views. One schedule, live for everyone who needs to see it.
A schedule someone forgot to check isn't a schedule that worked.
When you publish, every affected staff member is notified. Nobody has to be told to go look.
A callout used to mean a phone tree, or a shift that just goes uncovered.
Post an open shift and staff claim it themselves, ranked by who's eligible. Swaps and giveaways work the same way, with manager approval on or off, your call.
Building a schedule around who's actually available shouldn't mean a sticky note on a monitor.
Staff set their own availability and request time off against real leave types, all visible right where you're building the schedule.
Approving time off without knowing what's actually left in the bank is just a guess.
Balances accrue automatically and show up the moment someone requests time off, for them and for you.
Rebuilding the same shift pattern from scratch every week wastes the one thing schedulers don't have, time.
Set minimum coverage by unit and shift, save a shift as a reusable template, and set up recurring rotations once.
Finding out you blew the labor budget after the schedule's already published is too late to do anything about it.
Projected labor cost updates as you build, checked against a weekly budget you set, so you see the number before you publish, not after.
A rigid schedule is a schedule staff fight against instead of working with.
Open a window and let eligible staff pick their own shifts within the rules you set, instead of assigning every slot by hand.
Scheduling someone whose license lapsed last week is exactly the kind of thing that shows up at survey.
Because credentials live on the same record as the schedule, an expired license blocks the assignment before it happens, not after.
Retyping a schedule that already exists somewhere else, into yet another system, is exactly the kind of afternoon nobody wants back.
Import a schedule in bulk from a spreadsheet, or hand ScrubPayAI a photo or PDF of one and it builds the grid for you, ready to review before you publish.
A schedule and a timesheet that live in different systems always drift apart from each other.
When someone clocks in, it binds to the shift they were scheduled for. What was planned and what actually happened stay on the same record.
Staff shouldn't need to log in just to check when they're working.
Every worker gets a calendar feed (ICS) they can subscribe to from their phone, plus their own views for my schedule, time off, and availability.
Scheduling isn't a separate app you have to keep in sync. It's on the same employee record as hiring, credentials, and payroll, so a shift here is already visible everywhere else it needs to be.
Eight pieces of Time & Attendance, all on the same record as the schedule and payroll.
Punching in shouldn't require a piece of hardware nobody remembers how to fix.
Staff clock in and out right from a browser, on their own phone or a shared computer. No hardware to install or maintain.
A shared entrance needs one shared device, not everyone pulling out their own phone.
Set an iPad or tablet at the unit entrance in kiosk mode, and staff punch in and out on their way past. One screen, everyone's shift.
A timesheet nobody can explain after the fact is a timesheet you can't defend if it's ever questioned.
Every time entry, and every edit made to it, is logged: who changed what, and when. Nothing gets quietly adjusted after the fact.
Finding out about overtime on payday is finding out too late to have done anything about it.
Overtime rules run against the hours as they're worked, so it's calculated correctly and visible before payroll runs, not after.
A late arrival or a missed shift shouldn't have to be caught by someone happening to notice.
Late arrivals and missed shifts are flagged the moment they happen, not discovered when someone reviews the week.
What was scheduled and what actually happened drift apart, and usually nobody notices until it's a pattern.
See the gap between the schedule and the actual clock-ins right away, unit by unit, instead of reconstructing it after the fact.
Setting up yet another login just to let someone clock in is friction nobody needs.
Staff get an emailed invite and clock in from their own time portal, no separate account to create or password to manage.
Exporting a timesheet to re-key it into payroll is exactly the kind of step that introduces errors.
The hours a clock-in records are the hours payroll pays. No CSV, no re-keying, no second copy of the truth.
A clock-in binds to its scheduled shift. Those hours are what payroll pays. There's no export, no spreadsheet, and no second system where the numbers can drift apart from what actually happened.
Thirty minutes, your real schedule, no slide deck. If Scheduling and Time & Attendance don't hold up against how your facility actually runs, we'll tell you that on the call.